This is a simple shift planning app that lets you gather staff availability and then create a work schedule for them. If you’re looking for free employee scheduling software, take a shot with Sling. Premium subscriptions come as fixed price packages, independent on the number of staff. This lets you keep inactive staff on file without any additional costs. The free plan includes an unlimited number of staff members. Crew members can download mobile apps to get notifications, or log in through a browser app on their computer. The core features are self-scheduling and live communication. It’s perfect for getting the crew quickly scheduled for non-recurring events, especially when it’s last moment. If fast communication is important for you, Zelos Team Management is a great choice. All of these fulfil the requirements described above, can be used for free to a certain extent, and have excellent mobile apps for on-the-go scheduling. Here are our four favorite event staff management and scheduling apps that can help manage your event staff. Free scheduling apps for event management The following list is about staff scheduling software only. This means that the same app will also provide guest reservation management, budgeting, and general project management, for example. Often these are larger software suites that bundle many things together. Some catering apps can certainly include the staff scheduling aspect. It’s responsible for orchestrating the gastronomic experience, maintaining the quality and timing of food service. This can include menu planning, dietary considerations, ingredient inventory, and meal delivery schedules. It handles internal communication and distributes flexible shifts to freelancers or hourly workers.Ĭatering software manages the culinary aspects of events. There are major differences between event staff scheduling and catering scheduling software:Įvent staff scheduling software focuses on coordinating a diverse temporary workforce for events. Is catering software the same as event staffing software?Ībsolutely not. The chosen software should offer robust communication tools like notifications and live messaging. Given the irregular hours inherent in event staffing, communication is paramount. It should enable quick onboarding and offboarding of staff members, without requiring much training or special instructions. Since event staffing often involves temporary roles, the software should also streamline the hiring process. It should allow for quick adjustments, real-time updates, and last-minute changes. The software should be adaptable to the ever-changing demands of event schedules. Your event scheduling tool needs to consider hiring, training, and coordinating these short-term roles, making sure everyone’s got their cues right. Think of it as crafting a dream team for a limited-time performance. What is the best event staff scheduling software?Įvent staffing often means assembling a crew with specialized skills just for that event. Plus, get ready for some hands-on action – lifting, moving, setting up – it’s all part of the deal when you need to replace a missing employee, adding that extra spice that you won’t find in a regular office job. Good people skills are as essential as knowing your way around the event floor. You’re not only dealing with technical stuff or setting things up, but you’re also in charge of the face of the event, which is interacting with clients, attendees, and vendors. You might need people working evenings, people working weekends, you name it – all to make sure the event shines.Īnd event staffing isn’t just about doing the job it’s about doing it with a smile. And the hours? Well, they’re as flexible as a yoga instructor. Sometimes you need to assemble a crew in a flash to match the event’s pace. Events can have very complex schedules and timelines, so the number of staff needed for each event can go up and down like crazy. Event coordinators, tech whizzes, customer service champs – each piece matters big time for the event’s success. Event staffing is about bringing together a crew of temporary pros with specific skills just for that event. It is far from traiditional 9-5 work where people settle into their usual roles. How to plan staffing as an event management company?Įvent staffing is a bit like putting together a puzzle that changes every day. □ Jump straight to our shortlist of the best free event staff scheduling software. But it may still have everything that an event organizer needs to start with event staff management and scheduling. Free staff management or scheduling software may not offer all the advanced features of paid options.
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